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POLICY FOR ENGAGEMENT FOR SERVICES |
| We are honored that you
are considering the possibility of engaging
us to represent you in connection matters your
intellectual property. THIS IS AN EXAMPLE OF
A "RETAINER LETTER." IT SPELLS OUT
WHAT WE DO FOR YOU AND HOW MUCH IT COST. PROIR
TO YOU BECOMING A CLIENT, WE MUST AGREE TO REPRESENT
YOU IN WRITING AND YOU MUST SIGN AND RETURN
A SEPARATE ENGAGEMENT LETTER WRITTEN JUST FOR
YOU. |
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HOURLY FEES |
| Our fees are determined
principally on the basis of our time at hourly
rates. Hourly rates vary with experience and
seniority and may be adjusted by us from time
to time. I will be your principal contact at
the firm and my hourly rate is $380/hour, and
will not increase this calendar year. Depending
on the type of work performed, Linda Bugg, our
paralegal, may also charge hourly fees at the
rate of $100/hour. You will be informed if a
paralegal's time on any project exceeds 15%
of total hours billed. A list of any others
attorneys working on this matter and their hourly
rates will be provided to you should any other
attorney be engaged to work on your matter.
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| Intellectual Property Evaluations and Audits
Fees for intellectual property evaluations are due
prior to the earlier of a site visit or initial evaluation.
Due to the nature of intellectual property evaluations,
the actual bill may exceed the amount quoted, however,
every effort will be made to keep the client appraised
of any fees in excess of the quote. Following the
site visit, should it appear to us that the original
quote may be exceeded by 25% or more, a more detailed
follow-up written quote will be provided. |
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FIXED FEES |
| Fixed fee projects are also
contemplated. Such projects include copyright registration,
trademark filing, and patent drafting and prosecution.
Where fixed fee arrangements apply, we have included
a copy of estimates of these rates along with this
letter. AT YOUR OPTION, OPINION WORK MAY BE ENGAGED
ON AN HOURLY OR FIXED FEE BASIS; BE SURE TO ASK IF
YOU HAVE ANY QUESTIONS REGARDING THE SCOPE OF THE
WORK TO BE PERFORMED UNDER EITHER ARRANGEMENT.
Unless otherwise stated, quotes for flat fee work
include expenses; we don't charge for small numbers
of copies or paperclips or staples. However, extraordinary
expenses related to our services will be included
in our statements. Examples of such expenses include
the various and plentiful fees charged by the various
governmental entities, express mail, significant copies/postage,
and travel at your request, or on your behalf. We
will endeavor to contact you before such expenses
are incurred. In addition, flat fee work quotes include
only that work specifically disclosed in writing in
the disclosure statement (called the Top 3 Questions,
or T3Q) on the day the T3Q is received. Additional
disclosure or changes away from the invention as disclosed
in the T3Q are incorporated on an hourly fee basis.
Provided, however, that any patent application or
other written work that omits or imprecisely describes
the invention as disclosed in the T3Q shall be corrected
at no additional charge. Written estimates may be
requested for any project, and the client shall be
contacted in writing if any project appears destined
to exceed the quote by the greater of 10% or $1000.
In the event the client wishes to discontinue any
project, the client is responsible for the actual
work performed and the client will receive a written
summary of the work completed to that date. |
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CONTINGENCY REPRESENTATION |
| Where litigation
is identified, recommended and pursued, when we prepare
the initial identification of infringement/liability
package at our expense, you agree that Thrasher Associates
has the right to first refusal for such litigation,
which may include a referral, provided, however, that
you always have the right to select counsel for such
litigation. Otherwise, you agree to pay a retainer
and to be billed at our regular rates. YOU WILL BE
REQUIRED TO EXECUTE A SEPARATE AGREEMENT TO PARTICIPATE
IN CONTINGENCY-BASED REPRESENTATION. |
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BILLS AND STATEMENTS |
| Our statements are
rendered monthly and any outstanding balances are
due upon receipt. Statements shall be sent to your
attention at the address set forth above. If there
is any question concerning a bill, we ask that it
be raised within 30 days. A statement that is not
paid within 30 days of receipt will be considered
overdue and will be subject to a late charge assessed
at a maximum rate of 1 1/4% of the unpaid balance
per month, but in no event at a rate exceeding the
maximum allowed by law. |
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RETAINER REQUIRED |
| A retainer must
be provided in the form of a check returned with this
letter, or in the form of a credit card number/expiration
date (the credit card is debited only when the bill
is due--no advanced payment is required). In some
cases, you may select to use a retainer system where
you pay a fix amount monthly to more predictably manage
your expenses, or to prepay expenses in the current
tax year. We will apply any outstanding balances to
fees and expenses from time to time at our discretion.
Any outstanding retainer will be refunded, minus outstanding
bills, upon request. Based on our conversation regarding
your needs for legal advice, please forward a retainer
of $________ to us at this time. If you need additional
work, you will need to write an additional retainer
check prior to that work being done. |
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WE REPRESENT YOU AND NO ONE ELSE |
| In this engagement, our representation
is solely of you and no parent, subsidiary, affiliate,
or other entity or person related to you. No other
person or entity has the status of a client for purposes
of conflicts of interest or otherwise. The terms of
this engagement will be governed by Texas law, and
is an "at will" engagement. If the engagement
is terminated, you will remain responsible for payment
of fees and expenses incurred until termination, and
if court approval is required (if for example, in
the event of a bankruptcy), both of us will cooperate
seeking it. Your understand and agree that a lien
exists for any unpaid balance against the entire intellectual
property which is the subject matter of this agreement,
as well as any designs, descriptions, papers, manuals,
trade secrets, prototypes, or other material associated
therewith whether or not created within the scope
of this agreement. This lien may be exercised at any
time the account is more than 120 days delinquent,
however the execution of the lien does not itself
eliminate the debt obligations. Any bill in excess
of a total of 360 days due results in a forfeiture
execution of the lien.
We are pleased that we have been considered by you
and selected to perform services on your behalf, and
we look forward to this representation. |
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